Reference number: CH000781

How do I setup rules in Microsoft Outlook?

Question:

How do I setup rules in Microsoft Outlook?

Answer:

Microsoft Outlook allows users to set up rules to help handle and control all mail sent and received through Microsoft Outlook. To start creating a Microsoft Outlook rule, follow the below steps.

1. Open Microsoft Outlook.
2. Click Tools.
3. Click Rules Wizard.
4. Click the New button and run through the wizard. Below are some examples of the different types of rules that can be setup through the Microsoft Outlook Rules Wizard.

Move a specific type of mail to a folder within Outlook

Setup a rule to move e-mails based on the content of the e-mail. For example, you may want to move any incoming mails with autoreply message to the Deleted Items folder. To do this, follow the below steps.

1. Select "Check messages when they arrives".
2. Check the box "with specific words in the subject or body". In the below rule description window, click "specific words" and type: "out of office", "autoreply", and "auto reply" (each without quotes).
3. Click Next.
4. Check the box "move it to the specified folder" and "stop processing more rules". In the below rules description window , click "Specified" and select the folder "deleted items". You can also make it so all files are deleted automatically; however, if something is deleted that you may not want to be deleted, you will never know.
5. Click Finish.

Help remove or delete SPAM messages through the rules wizard

See document CH000477 for additional information about preventing SPAM and setting up rules to help manage and delete SPAM.